Description

We are looking for a passionate, organized and flexible individual who can work successfully autonomously and as a proactive member of our team.  The Project Coordinator will partner with our Meeting Planners to deliver successful meetings, events and communications with an emphasis on high quality standards, collaboration, efficiency, and seamless execution. The majority of our meetings are focused in the pharmaceutical/healthcare sector.

This is a full-time remote position. This role may require occasional travel. 

KEY RESPONSIBILITIES

•       Comprehensive meeting and event planning support, including but not limited to:
  •       Executing deliverables in a deadline-driven environment
  •       Support venue and/or service provider sourcing, selection, negotiation and contracting
  •       Logistical planning support
  •       Hotel/venue communications and documents support
  •       Program materials preparation, ordering and oversight
  •       Creation/review of concise attendee and client communications
  •       Participation in client and internal planning calls
•       Cross-functional internal communication to align meeting objectives
•       Proficiency utilizing Cvent online registration and Asana project management tools (training provided)
•       Ownership and accountability across all tasks and communications
•       On-site support at select client meetings and events
•       Post meeting reconciliation tasks

Requirements

KEY COMPETENCIES

•       Strong communication, collaboration and relationship management skills
•       Well organized and goal oriented with strong attention to detail
•       Self-motivated and proactive
•       Adaptable, with a keen capacity for problem-solving
•       Comfortable managing multiple priorities in a deadline-driven environment
•       Excellent spelling and proofreading skills

QUALIFICATIONS

•       Four-year college degree or meeting industry experience
•       Proficiency in MS Office Suite, including Word and Excel. PowerPoint experience a plus
•       Experience with Cvent, Asana, or other Project Management programs preferred
•       Experience in the pharmaceutical, biotech, or clinical research environment preferred