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Etherio
Atlanta, Georgia, United States (hybrid)
3 days ago
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1 - 23 Results of 23
Etherio
Atlanta, Georgia, United States
(hybrid)
3 days ago
Job Type
Full-Time
Job Function
Event Planner

Description

About Etherio

At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time.
Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why.” Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.
 Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in our office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to work out loud with a diverse team of professionals who are learners and teachers together, enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.
 Joining our team comes with perks that support you in your personal and professional journey. Benefits include:
  • Medical, dental, vision and more
  • 401(k) with matching
  • Generous paid time off
  • Flexible and hybrid work schedules
     
Our approach has scored us many industry awards over our 30-year history, including 17 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies. As leaders in the industry, we're always exploring new ways to solve challenges for our clients.
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.

Senior Event Coordinator

 
GENERAL SUMMARY
As a Senior Event Coordinator, you will work on a client team under the direction of a Specialist, People Manager or Senior People Manager to establish and maintain procedures; may work concurrently with multiple meeting management teams and or clients.  We’re always striving to find ways to do things better, ensuring our customers have the best experience possible, so we look to our employees to help us improve.
 
ESSENTIAL FUNCTIONS
  • Develop proficiency with utilizing multiple registration systems, including Cvent.
  • Develop client/meeting timeline with input from project lead
  • Maintain and report on timeline and action items
  • Set up, maintain and distribute client meeting conference call agendas and minutes/communications
  • Research and contact potential suppliers to support event(s)
  • Research and gather estimates for budget planning and development
  • Review contracts from suppliers and provide input to project lead
  • Collect and maintain board/VIP communications and travel arrangements
  • Manage special events hosted during meetings – i.e. dinners, special board meetings
  • Manage and coordinate conference speakers
  • Work with Exhibit/Sponsor manager on logistics and communications
  • Accurately enter and maintain data to ensure accuracy and consistency of information
  • Follow-up with registrants regarding outstanding payments pre- and post-event
  • Produce auditable results by processing credit card transactions and applying check payments accurately and efficiently
  • Provide reconciliation reports and work with Accounting Department to generate invoices
  • Maintain compliance with Payment Card Industry (PCI) policies and procedures
  • Assist with various areas of registration projects, including inventory management, badge printing, on-site preparation, reporting, and communication
  • Cross-train and assist as backup on an as needed basis for all registration clients
  • Other duties as assigned
 
MINIMUM AND PREFERRED QUALIFICATIONS
  • Bachelor’s degree, equivalent experience, or 2 years of meeting planning experience
  • 1-4 years of customer service or meeting management related experience
  • 2 to 4 years of Cvent experience
  • Strong organizational skills and ability to multi-task and prioritize
  • Positive attitude and ability to be self-motivated
  • Strong written and verbal communication and interpersonal skills
  • Ability to interact well with internal and external clients
  • Sound judgment
  • Self-managed, adaptable and flexible
  • Exhibit project management and leadership skills
  • Experience in Microsoft applications
 
WORKPLACE LOCATION REQUIREMENTS
  • We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.
 
TRAVEL REQUIREMENTS
  • Ability to travel at least 25%
 
SCHEDULING REQUIREMENTS
  • Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.
 
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
  • Must be able to remain either in a stationary position most of the time (such as when working in the office), while also being able to stand and/or move for the majority of the time (such as when executing events onsite).
  • Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
  • Frequently moves inside the office to access file cabinets, office machinery, etc.
  • Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
  • Occasionally required to position self in a stooping, kneeling, or crouching manner.
  • Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
  • Frequently communicates with others and must be able to exchange accurate information in these situations.
  • Frequently operates a computer and other electronic equipment.
  • The noise level in the office work environment is usually low to moderate, while event environments may be moderate to noisy.
  • Ability to sit at a desk for long periods of time.
 
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
 
Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact hr@etherio.com.
 


Job ID: 73537170
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