Description

The Quality Care Health Foundation is looking for a dynamic meeting planner to play a central role in developing a variety of small-setting educational programs and trainings specifically for long-term care professionals in California. This specialist will manage all facets of meeting preparation and on-site operations and work collaboratively with the team to identify timely topics and subject matter experts.

PRIMARY RESPONSIBILITIES:

• Collaborate with subject matter experts to identify timely topics, create curriculum, and line up speakers.
• Develop annual educational calendar of offerings.
• Plan variety of programs in different formats: in-person and virtual trainings, webinars, workshops, and conferences.
• Handle all aspects of meeting planning including site selection, contracting, and negotiating with hotels for room block and meeting space needs.
• Provide on-site management and registration for events.
• Handle speaker logistics: prepare speaker agreements, and coordinate travel, class outlines, materials, and audio-visual needs.
• Coordinate marketing and continuing education credits.
• Develop, cultivate, and solicit new and existing sponsors.
• Prepare budget projections and timely post-event budget-to-actual reports.

Requirements

KNOWLEDGE AND SKILLS:

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 3-4 years of high-volume meeting planning experience.
• Strong organizational skills, attention to detail, and ability to multi-task.
• Excellent customer service, interpersonal and communication skills.
• Experience in negotiating with suppliers and with hotel contracts.
• Experience with promoting sponsorships desired.
• Ability to troubleshoot audiovisual and technical equipment when needed.
• Strong computer skills and high proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Ability to develop budget projects and follow-up financial reports.
• Ability to set and meet deadlines.
• Statewide travel is estimated at 25% - 50%. Ability to travel alone by air and automobile. Some weekend and overnight travel required.

SALARY RANGE: $55,000 – $66,000 per year

BENEFITS: Medical, dental, 401(k), paid time off (PTO), designated holidays, hybrid schedule.

TO APPLY FOR THIS POSITION: Submit cover letter with resume.

The Quality Care Health Foundation is a 501(c)3 charitable educational foundation of the California Association of Health Facilities (CAHF). Its mission is to identify, describe, and respond to the education, training, workforce, and human resource development needs of long-term care professionals.