University of Pittsburgh
Pittsburgh, Pennsylvania, United States
(on-site)
Posted
2 days ago
Job Type
Full-Time
Job Function
Other
Description
Visitor Engagement Events Planner
Admissions & Financial Aid - Pennsylvania-Pittsburgh - (26000808)
Job Summary
Facilitates event planning to include budget development, effective marketing strategy employment, vendor contract negotiation, vendor oversight, and event logistics.
Essential Functions
- Meets with clients to establish the purpose of the event; gathers critical information related to the budget, speakers, facilities, technology, equipment, logistical requirements, and other related issues.
- Serves as principal liaison between internal and external stakeholders with regards to all facets of the logistical operations; provides guidance throughout the entire event planning process.
- Develops a budget, creates financial reports, reviews bills, and manages payments.
- Designs or contracts various marketing materials and identifies specific implementation strategies.
- Negotiates and administers multiple contracts with vendors for services in accordance with event requirements and budget.
- Ensures vendors' standards meet expectations.
- Oversees all set up operations to confirm adherence to event standards; performs final checks the day of the event.
- Performs post-event tasks related to assessing the event's success; documents issues and identifies improvements for future planning.
- Responds to communications promptly and with professional customer-service skills.
Physical Effort
Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds
Assignment Category: Full-time regular
Job Classification: Staff.Events Planner
Job Family: Administrative Support
Job Sub Family: Events
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience: No
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., some mornings, evenings and weekends will be required
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
PI282534996
Job ID: 82632549
