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Special Events Coordinator

Northwestern University
Evanston, Illinois, United States (on-site)
24 days ago


Department: Kellogg Events
Salary/Grade: EXS/5

Job Summary:

The Special Events Coordinator will be responsible for the support of many key Kellogg School of Management events. This position will coordinate logistics associated with events that span across the school.

This position will play a key role in organizing and execution of key events. The Coordinator will be primary responsible site research, vendor coordination, maintaining and updating planning documents.

The Special Events Coordinator will work with the Special Events team along with key stakeholders within Kellogg to ensure established Event SOPs are instituted and followed within the planning process.

Specific Responsibilities:

• Coordinates across the Special Events team to manage one or more portion of programs and/or events which may include coordinating with event leads on theme, timing, venue, speakers, etc.; assist in developing materials such as programs, emails, invitations, etc.; processes and maintain information, registration and/or databases; assist in researching and scheduling details such as venue, space, caterers, musicians, photographers, audiovisual and technical requirements, etc.; prepare event plans and summaries for event owners;, etc.; manage vendors in accordance with Kellogg’s vision for the event. Requires on-site presence at various events.

• Develops, manages and maintains team project plans and priorities for marquee events. This position requires a high level of organization, management and execution behind key events. Thoughtfulness will have to be given to the many details.

• Leads and manages several smaller Kellogg events such as Lavin Bernick Executive chats and Kellogg Networking Nights.

• Creates and maintains the Special Events Annual Calendar. Coordinates with internal stakeholders to keep updated. Annual pulls data regarding events. Maintain and manage Kellogg Venue Catalog.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• A Bachelor's degree; or the equivalent combination of education, training and experience from which comparable skills can be acquired;

• Entry level position with proven proficiencies that include coordination, event planning and project management responsibilities;

Minimum Competencies: (Skills, knowledge, and abilities.)

• Demonstrated ability to work both independently and cooperatively with other staff

• Ability to set priorities and meet deadlines;

• Effective verbal and written communication skills;

• Outstanding organization, multi-tasking, and detail-oriented skills;

• Ability to work effectively in a fast paced, changing environment;

• Exceptional customer service skills;

• Strong project management skills;

• Excellent computer skills (especially in Microsoft Office);

Preferred Qualifications: (Education and experience)

• Software Required:

• Working knowledge of Zoom

• Working knowledge of MS Office suite (Word, Excel, PowerPoint, Outlook)

• Working knowledge of Google docs

• BaseCamp, Smartsheet specific software preferred but not required

• Reliable high speed internet access is required when working remotely

• Familiarity with web-based registration platforms (Eventbrite, Cvent)

Target hiring range for this position will be between $53,205.75 - $65,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.


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Job Information

  • Job ID: 71491174
  • Workplace Type: On-Site
  • Location:
    Evanston, Illinois, United States
  • Company Name For Job: Northwestern University
  • Position Title: Special Events Coordinator
  • Job Function: Other
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