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Special Events Coordinator

Arnold & Porter
Washington, DC, Dist. Columbia, United States (hybrid)
18 days ago


The Marketing Department of Arnold & Porter has an opening for a Special Events Coordinator in the Washington, DC office. The Special Events Coordinator provides administrative support for the Special Events Department and reports to the Senior Manager, Special Events and Director of Special Events. 

Responsibilities include but are not limited to:

  • Managing and updating invitation and RSVP lists as well as drafting invitations and executing registration websites.
  • Preparing onsite attendee materials and name badges.
  • Scheduling the appropriate number of staff for marketing events.
  • Staffing events which can include mornings, evenings and weekends.
  • Maintaining and managing content for Events pages on the firm intranet.
  • Coordinating the firm’s participation in trade shows and conferences for which the firm serves as a sponsor or exhibitor. Installing and dismantling the firm’s exhibit and materials.
  • Providing administrative support including setting up meetings and conference rooms, and meeting materials. 
  • Preparing and processing invoices, bills, and expense reports.
  • Executing webinars with attorneys, which includes scheduling rehearsals, day of responsibilities and post event follow up.


  • Bachelor’s degree (degree in Marketing, Business, Communications, Events Management, or Hospitality preferred) or equivalent experience.
  • Minimum of one year of prior events experience.
  • Proficiency in a range of computer software applications, databases, MS-Word, MS-Excel, and MS-PowerPoint; familiarity with Zoom, Vuture, Cvent and InterAction a plus.
  • Ability to work in a fast-paced environment while exhibiting a strong attention to detail and meeting deadlines.
  • Ability to handle a number of responsibilities/projects simultaneously; ability to prioritize and manage time effectively.
  • Strong communication (oral and written) and client service skills.
  • Excellent administrative and organizational skills.
  • Ability to work on own initiative and also as a key team member.
  • Possess reliability, dependability and motivation.
  • Flexibility to work additional hours, early mornings, evenings and weekends as necessary.

Arnold & Porter Kaye Scholer LLP is an equal opportunity and affirmative action employer that does not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), ethnicity, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. All qualified applicants will receive consideration for employment without regard to any characteristic protected by local, state, or federal laws, rules, or regulations.

Arnold & Porter Kaye Scholer LLP endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter Kaye Scholer LLP is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.

Job Information

  • Job ID: 69197469
  • Workplace Type: Hybrid
  • Location:
    Washington, DC, Dist. Columbia, United States
  • Company Name For Job: Arnold & Porter
  • Position Title: Special Events Coordinator
  • Job Function: Meeting/Event Planner
  • Job Type: Full Time
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