Please note: This position is for Kanzen Meal (U.S.A) Inc., a wholly owned subsidiary of Nissin Foods.  The Corporate Office for Kanzen Meal is located in Torrance, CA.  This position also needs to be bilingual in English and Japanese. 

About the Role

We're growing fast and looking for a highenergy, hyper-organized Office Manager & Events Coordinator to keep our team running smoothly and our CEO operating at full speed. This is not a traditional EA role — it's bigger, broader, and perfect for someone who thrives in a fast-paced startup environment where no two days look the same.

You'll be the heartbeat of the office: keeping operations tight, planning amazing events, supporting crossfunctional projects, and partnering directly with the CEO and Leadership Team. If you love creating order, running point on a million moving pieces, and bringing people together, you'll absolutely shine here.

Fluency in Japanese and English — and the ability to navigate both cultures with confidence — is essential.

What You'll Do

Executive Support (20%)

• Own complex calendars and scheduling for the CEO and Leadership Team like a pro.

• Keep communication flowing — emails, calls, followups, all handled with precision.

• Build polished agendas, slides, and documents that make the team look great.

• Coordinate travel (domestic + international) and ensure every detail is dialed in.

• Be a trusted liaison for stakeholders across the U.S. and Japan team.

• Join key meetings conducted in Japanese and support with realtime interpretation in English, and at times, vice versa.

• Translate documents and communication effortlessly between Japanese and English.

Office Operations & Culture (25%)

• Create a workspace people love to work in — organized, wellstocked, and running smoothly.

• Manage vendors, equipment, supplies, and office systems like an owner.

• Welcome new hires and guests with seamless onboarding and thoughtful hospitality.

• Take the lead on office rhythms: meal orders, refreshments, inventory, and workspace organization.

• Curate memorable team gatherings, welcome gifts, holiday gifts, and appreciation items.

Events & Special Projects (30%)

• Plan and execute consumer and trade events, and meetings.

• Drive logistics for Japan HQ visits and high-stakes leadership presentations.

• Coordinate venues, catering, materials, schedules — all the details that make events smooth and polished.

• Jump into cross-functional special projects and help push big initiatives forward.

Business Support & CrossTeam Coordination (25%)

• Keep a pulse on consumer feedback and route issues toward fast resolution.

• Support creation of presentations, marketing materials, and communication assets.

• Work with external partners, agencies, and vendors to execute high-impact initiatives, including sending samples, meeting follow-ups, and any additional activity that will add value to the relationship.

What You Bring

• A Bachelor's degree.

• Fluency in Japanese and English (written + verbal).

• 25 years in roles like office manager, EA, events coordinator, marketing support, or operations.

• A love for organization, problem solving, checklists, and keeping chaos under control.

• Excellent communication skills and a confident, polished presence.

• Ability to shift gears quickly and stay cool under pressure.

• Techsavvy, especially in Microsoft 365 and modern communication tools.

• A startup mindset: resourceful, proactive, and excited to build as we scale.

Why You'll Love It Here

• You'll play a central role in shaping our culture and operations.

• Your work will touch nearly every corner of the company; a rare opportunity to fully engage with and take part in multiple critical points of business growth.

• You'll have huge variety, fast learning, and real ownership.

• You'll collaborate directly with leadership and make an immediate impact.

• You'll help build something exciting as the company grows.

Kanzan Meal is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.