Description

Event Coordinator

Overview
The ECE Spring Graduation Ceremony is scheduled for Saturday, May 2, 2026 (morning). Due to the size of the graduating class and the extensive coordination required, we recommend hiring a temporary staff member to assist with planning and execution from February through May 2, 2026. The person in this position will work closely with the ECE Undergraduate and Graduate Program Administrators throughout the preparation and event period.
Key Responsibilities
The temporary staff member would handle:
•
Managing graduate registration and waitlist and communicating with ~150 students.
•
Overseeing email communications via the departmental eceevent account.
•
Coordinating with the Marketing team for pamphlets and tickets.
•
Collecting and compiling graduates' presentation slides into a single slideshow.
•
Liaising with venue, catering, and AV teams, including livestream support.
•
Preparing seating charts and seat numbers, distributing tickets, and coordinating signage.
•
Managing volunteers for setup, registration, and ushering on the event day.

A High School Diploma or GED is required for this position.

Preferred Qualifications
Experience and/or background in event management, logistics, or communications.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department: Electrical and Computer Engineering

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Work Schedule: Hours within M-F daylight schedule

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate: 16.00-20.00

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

PI280752360