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Conference Producer - Hybrid

Managed Health Care Associates
New Jersey, United States (hybrid)
10 days ago


Company Overview:

Managed Health Care Associates, Inc. (MHA) is a leading health care services and technology company that offers a growing portfolio of services and solutions to support the diverse and complex needs of the alternate site health care provider. MHA provides expertise in Group Purchasing, Managed Care and Payer Contracting, Reimbursement Management, Specialty Pharmacy Solutions, Pharmaceutical Data Analytics, Consultant Pharmacy Software and Legislative Advocacy. Through the delivery of innovative health care services and solutions, MHA helps members increase operational efficiency, maximize business growth, and provide optimum care for their patients.

MHA is dedicated to creating a collaborative environment where our team can thrive. Every day, our employees turn their passion for health care into solutions to help people age with grace. That’s why we were named one of NJ’s Best Places to Work 4 years in a row.

To learn more please visit

Job purpose:

MHA is seeking an experienced, strategic Conference Producer to join our in-house marketing team. This job is for the experienced, established event producer who’s got the appetite to take lead on a high profile, flagship event: drive content development and strategic planning, manage internal stakeholders and provide supplier oversight to keep the event successful and relevant.  

The position reports to the VP of Marketing. Being the lead on the flagship corporate annual event means this position is responsible, and has the experience, to both formulate and frame relevant, incisive event related questions, and step up and formulate answers and recommendations, including scenarios with pros/cons and recommendations. The ideal candidate is both a big picture thinker and a hands-on, pragmatic problem solver. Key functions of the role are:

Strategic Project Management:

  • Lead the development of conference program using data to format and design and recommend the best possible conference agendas. Conduct topical research on historical participant data, evaluations and CE needs assessment surveys to maximize the use of all available applicable content resources.
  • Be the primary strategic driver and liaison for conference planning including agenda topic ideation and selection. Provide oversight on the selection of speakers.
  • Work with all levels of organization to ensure relevant program information is communicated to members, business partners, internal associates and overall market in a timely, engaging and cross-platform coordinated manner for optimum engagement and participation. Proactively identify and recommend solves for any opportunities for improvement
  • Responsible for all MHA internal process management (trade, sales, contracts, financial, legal, etc.), and secure all necessary approvals associated with the Summit
  • Collaborate with external event partner to establish dates and locations for future conferences and manage our input to the venue process including selection of location.

Financial Management:

  • Oversee and quality check our event partner as they develop detailed annual budgets and strategic plans
  • Direct responsibility for management of speaker and program content related expenses in addition to overall accountability in collaboration with event partner counterpart for conference budget/expense side management including accurate forecasts and reconciliation.
  • Establish revenue side forecast and budget with Trade, and review Member registration reports to monitor revenue and participation status. Accountable for collaboration with team members, department management and partners to support efforts to promote revenue and engagement. Work with event partner to conduct risk analyses to prevent financial losses and address issues promptly.

Relationship Management:

  • Work in tandem with VP, Marketing, to lead the MHA charge to establish a clear view and buy-in to the question 'What does MHA want for the Summit to be?' and build and socialize agenda/content/speaker selection accordingly
  • Galvanize internal MHA stakeholders to take defined, active roles in making the Summit a success, from BU leads to Trade leads and Sales leadership
  • Partner with internal and external partners to drive the development and help accomplish important strategic efforts required to improve revenue and growth including the marketing, operational logistics, communications, creative services and exhibit and sponsorship sales.
  • Take lead in managing our external events partner, and collaborate with them on all deliverables. Lead MHA oversight and quality checking of their work, including but not limited to: Hotel contracting, Event website, Timeline creation, Weekly status calls, Speaker selection, Auxiliary meetings, Email and Social posting cadence & development, BEOs, Event prospectus and app creation, Sponsorship planning, Weekly registration reports, Run of Show. Work with event partner to ensure a clear, fully complete, agreed-to and socialized timeline is in place well in advance of event, and both planning and execution is based on project management best practices
  • Work with primary event partner to produce and promote exceptional experiences for participants through research, collaborative brainstorming and constructive evaluation of efforts.


  • Bachelor’s degree in communications, public relations, marketing, or related fields
  • Progressive experience in event-focused project management including experience creating content for high profile strategic meetings and events.
  • Membership in MPI, PCMA or similar preferred.
  • Relevant hospitality, conference, tradeshow, or event management professional experience
  • CMP or similar certification is preferred
  • 10 or more years of senior-level event and project management experience
  • 10 or more years of experience leading innovative program development, idea generation, and consensus building.
  • Proven capacity for taking initiative, setting priorities, and exercising sound judgment in a fast-paced environment.
  • Excellent time management and communication skills
  • Excellent strategic thinking and decision-making skills
  • Excellent interpersonal, organizational and problem-solving skills and the ability to communicate with numerous constituents in an effective manner
  • Demonstrated strong track record of proactively managing multiple projects and meet deadlines in a timely and efficient manner
  • Competent collaborator and skilled cross-functional communicator
  • Strong working knowledge of performance and operations management
  • Ability to navigate effectively internally and build strong working relationships with key stakeholders

Job Information

  • Job ID: 69306187
  • Workplace Type: Hybrid
  • Location:
    New Jersey, United States
  • Company Name For Job: Managed Health Care Associates
  • Position Title: Conference Producer - Hybrid
  • Job Function: Corporate Meetings
  • Job Type: Full-Time
  • Min Education: BA/BS/Undergraduate
  • Min Experience: Over 10 Years
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