East West Connection is seeking a Corporate Meeting and Event Coordinator with 1 - 2 years corporate meeting and event coordinator experience. CVENT experience is a plus. EWC offers a competitive salary, 401K, company contributed medical benefits, paid vacation, holidays, sick time and 2 personal days annually. This is an entry level coordinator position with a 1 - 2 years coordinator experience to assist the meeting planner.
SUMMARY: This position is an integral part of the Operations Meeting and Event Planning team assigned. They assist with planning and implementing meetings as instructed.
DUTIES AND RESPONSIBILITIES:
o Coordinator Support for teams as needed for programs assigned
o Assist in implementing meetings from beginning to end.
o Assists with logistics for meetings and incentives such as rooming lists, food and beverage, transportation and ancillary meetings
o Assists with the development of registration websites via CVENT platform and prepares all required reports.
o Interacts with hotel, venues, production and audiovisual companies.
o Assists with budget tracking and reconciliation under guidance of lead
o Liaison with all departments to produce signage, brochures and other meeting materials.
o Assistance for Meeting Materials assigned [Before You Go, Departure Letter] under guidance of program lead
o Assist with reviewing collateral material and securing necessary internal approvals
o Proof copy for registration sites, welcome letters and other collateral material for assigned team
o Coordinates travel arrangements
o Attends internal and external business meetings as requested
o Assists lead to writes client and conference agendas
o Writes and disseminates meeting recap reports.
o Maintain copies of all vendor change orders
o Follow-up on status of contracts for legal review if requested
o Provides on-site support for all teams as needed
o Prepare and assemble meeting shipments, track and pack and ship items to be returned while on site
o Answers and field telephone and general office duties
o Schedule meetings as needed.
o Strong customer focus and commitment to providing superior service
o Strong written and verbal communication skills; strong grammar and syntax skills; strong presentation skills; strong inter-personal skills
o Demonstrates the ability to effectively communicate with a diverse group of associates, senior business leaders, and/or advisors
o Demonstrates strong detail orientation, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines
o Demonstrates the ability to work in a team environment; initiative to work independently and contribute to department goals
Other duties and responsibilities may be assigned as needed including special projects.
Travel is approx. 30 to 35% including evenings and weekends