The Rutgers University Alumni Association is seeking a creative, proactive and organized professional to join as the next Assistant Director of Alumni Events. Reporting to the Senior Director of Alumni Events and Programs, the Assistant Director is a key event planner in the Department of Alumni Relations. As a member of the events team, the Assistant Director will work collaboratively with members of the Alumni Engagement, Foundation and University staff to create unique and diverse programming for the department.
The Assistant Director will provide leadership and support in the planning and execution of high-profile special events, including but not limited to life stage events, high profile regional events, Awards recognition events, and RUAA away game tailgates. They will provide input on the annual calendar of special events to help maximize potential impact for the Rutgers community and will participate in discussions about strategies, opportunities, potential conflicts, and other issues related to the successful production of events. In conjunction with planning and executing events, the Assistant Director will also gather data and review alumni engagement events and programs, prepare analyses of the data and present the results in written and/or oral format to Alumni Engagement staff and Foundation leadership. These reports and evaluations will be used to determine improvements and changes in existing programs and events. This position will collaborate with the events team to develop and maintain highly professional standards and procedures for production of events. The incumbent will prepare pre- and post-event analysis, assess opportunities and make recommendations for improving service to internal and external constituencies, and implement those improvements as appropriate. They will also build and manage detailed, comprehensive individual event budgets and collaborate with the Senior Director to propose yearly budget funding.
This position will collaborate with other Alumni Engagement and Rutgers University Foundation staff to further the advancement model for the institution. The Assistant Director will represent the Rutgers University Alumni Association and Rutgers University Foundation at designated meetings, alumni events and functions. They must also be willing to work University events and travel moderately to deliver high impact and quality programming to our alumni and friends.
Rutgers University Alumni Association
Formed in 2008, the Rutgers University Alumni Association (RUAA) serves all alumni of Rutgers University. Staff work in partnership with a board of alumni leaders to advance the best interests and wellbeing of Rutgers University by engaging all alumni in the life of the institution. RUAA serves more than 500,000 living alumni of Rutgers University. The purpose of the association is to advance the best interests and well-being of Rutgers University by engaging all alumni in the life of the institution through communication, programming, services, and volunteer opportunities. Membership in the RUAA is free and automatically granted to all graduates of Rutgers University, or any of its predecessor schools, upon graduation.
More information on the RUAA can be found on: www.alumni.rutgers.edu/
Rutgers University Foundation
Created in 1973, the Rutgers University Foundation advances Rutgers’ pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the universities, schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers-New Brunswick is a member of the Association of American Universities, is New Jersey’s premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service. The Foundation is a 501© (3) tax-exempt organization with the sole mission of supporting Rutgers University. The organization includes the areas of Alumni Relations, Development and related Communications. Led by Foundation President Nevin E. Kessler and his senior cabinet – the Executive Leadership Group (ELG) – the Foundation successfully completed a $1 billion campaign in 2014 and is preparing for another multi-billion dollar campaign in the near future.
More info on the Foundation can be found on: www.support.rutgers.edu
Key Duties and Responsibilities
- Design, plan and implement special events and programs that will enhance and increase alumni engagement to the University-wide alumni body
o Plan and implement special events
o Work in cross-functional teams
o Think creatively when proposing event plans
o Prepare event analytics
o Work with leadership on strategic even planning
o Manage event logistics such as venue, rentals, F&B
o Negotiate with vendors and facilitate event budgets
- Participate in University-wide alumni engagement and recruitment activities as defined by the University and the Alumni Engagement Department
o Work collaboratively with Rutgers University partners including Foundation leadership, Athletics, and Faculty
o Identify strategic partners within the University
o Collaborate with high profile University leaders, alumni and donors
Qualities of the Ideal Candidate
The Assistant Director can be expected to have the following personal characteristics and professional qualifications:
- Must have a minimum of 5 years experience in coordinating high-level, large scale special events
- Be able to work collaboratively as well as independently.
- Bachelor's degree or an equivalent combination of education and/or experience plus
- Ability to manage multiple tasks while prioritizing initiatives
- Must have strong organizational, communication and negotiation skills and possess solid public speaking ability.
- Must be willing to travel.
- CMP, CMM Certifications
- Knowledge and understanding of the hospitality industry
- Experience managing detailed budgets
- A minimum of 3-5 years of professional experience in alumni relations, volunteer management, public relations, or in a closely related field.
Application details and requirements for this specific job can be found at https://careers-ruf.icims.com/jobs/intro.
It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.
Location/Region: New Brunswick