East West Connection is seeking a Corporate Meeting Coordinator with 1 - 3 years experience in our corporate headquarters in Pittstown, NJ. EWC offers a compettive salary,paid vacation, sick days, personal days, paid holidays .401K, employer contributory medical coverage, dental, vision, and company paid life, Knowledge of CVENT required. 1 - 3 years experience as a meeting coordinator planning corporate meetings required.
DUTIES AND RESPONSIBILITIES:]
o Coordinator Support for teams as needed
o Assists with planning and implementing meetings from beginning to end.
o Assists with logistics for meetings and incentives such as rooming lists, food and beverage, transportation and ancillary meetings
o Collaboration with the assigned team on all meetings and events.
o Assists with the development of registration websites via CVENT platform and prepares all required reports.
o Interacts with hotel, venues, production and audiovisual companies.
o Assists with budget tracking and reconciliation under Senior Meeting Planner and Account Managers direction.
o Liaison with all departments to produce signage, brochures and other meeting materials.
o Assists with writing copy for Meeting Materials assigned [Before You Go, Departure Letter] under guidance of Senior Meeting Planner, Account Manager.
o Assist with reviewing collateral material and securing necessary internal approvals
o Proof copy for registration sites, welcome letters and other collateral material for assigned team
o Coordinates travel arrangements.
o Attends internal and external business meetings.
o Writes client and conference agendas and meeting recap reports.
o Maintain copies of all vendor change orders
o Follow-up on status of contracts for legal review
o Provides on-site support for all teams as needed
o Prepare and assemble meeting shipments.
o Answers and field telephone and general office duties
o Schedule meetings as needed.
o Strong customer focus and commitment to providing superior service
o Strong written and verbal communication skills; strong grammar and syntax skills; strong presentation skills; strong inter-personal skills
o Demonstrates the ability to effectively communicate with a diverse group of associates, senior business leaders, and/or advisors
o Demonstrates strong detail orientation, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines
o Demonstrates the ability to work in a team environment; initiative to work independently and contribute to department goals
- Flexibility and ability to multi-task is a critical element in this position.
- Job functions and responsibilities will be adjusted weekly depending on current program needs and timelines
- Support for TD and OMC staffing working with Account Managers/Senior Planners
- Support for remote staff – general coordinator duties
- Support for all other teams – general coordinator duties
Other duties and responsbilities will be assigned based on project needs.
Travel is approx. 30 to 35%
Location/Region: Pittstown, NJ