San Francisco – based professional medical association is searching for a Meetings and Education Manager to work with a dynamic team on annual and ancillary meetings.
Responsibilities include: education, operations and logistics, marketing and advertising, exhibits, registration and abstract process management. This role will also provide onsite meetings support and implementation and then reconciliation of the meetings.
The office is located in the San Francisco Financial District. They offer competitive salary and benefits plus flexible work location and hours.
Consideration will also be given to a candidate that wishes to work from a home office. In this situation, the candidate must be able to commit to travelling to the home office monthly. Expenses are covered for this travel.
ESSENTIAL JOB FUNCTIONS
- Manage and contribute with all aspects of annual, board and ancillary meetings (pre-planning, onsite execution, and post-meeting wrap-up)
- Work with the Director to develop, implement and execute the education and abstract programs
- Identify ways to streamline and enhance processes of meeting planning and execution
- Collaborate closely with the Director in developing the content and curriculum design, CME compliance, and cross-promotional opportunities
- Work with Director and committee members to identify performance gaps and underlying education needs, and develop appropriate activities to address the identified learning needs of members
- Implement the session proposal process
- Manage compilation and proofing of the Preliminary and Final Programs, Syllabi and marketing materials
- Develop and implement education marketing and communications strategies and products
- Maintain and organize speaker databases, preserve data integrity within the databases for three annual meetings
- Partner with the Director to track the registration process
- Coordinate with Director for management of speakers onsite at Annual Meetings
QUALIFICATIONS AND REQUIREMENTS
- Bachelor’s degree
- Minimum of 6 years of related background, training and work experience in meeting and conference management
- Previous experience with associations or not-for-profit organizations; experience in health care related area desirable
- Thorough knowledge of educational program development
- Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe, and ability to learn new software (you will be tested!)
- Strong interpersonal and communication skills (both written and oral) and the ability to build relationships with stakeholders, including staff, members, board members, and external partners
- Attention to detail, balanced with big-picture perspective
- Ability to prioritize and deliver on multiple objectives simultaneously in a fast-paced environment
- Flexibility and adaptability to changing daily activities and schedules
- Travel as required for Annual Meetings and other ancillary meetings; varies by meeting and includes weekends